College Fund Allotment for Different Departments Policy
A] Department Level Contingency Fund:
Permissible departmental contingency for each department of Malda College is Rs 8,000/- under following heads for a single financial year i.e. From April of the current year to March of next Calendar year. Only the concerned HoD will withdraw the respective amounts in form of advance payment toward the department. For each category, the HoD will submit the Utilization statement in detail, along with supporting documents, bills and vouchers, to the Accounts Section of the College within the last week of February by latest.
- a) Miscellaneous Expenses: Rs 2,000/-
- b) Model Exhibition: Rs. 2,000/-
- c) Wall Magazine: Rs. 1,000/-
- d) Extension Activity: Rs. 3,000/-
The whole amount (excluding that for extension activity) can be withdrawn at a time in the form of advance payment at the beginning of each financial year, or it can be adjusted later in the form of reimbursement.
Miscellaneous items include paper, pen, ink, chalk, duster, hand-soap etc.
After the completion of Model Exhibition the HoD will submit the following information to the IQAC
- Softcopy of the Photographs of Model Exhibition
- Theme of the Exhibition.
- List of students participated with their daily signatures (signatures on day of exhibition only).
For Extension Activity the HoD will submit a proposal to the IQAC along with the following data.
- Purpose of the Extension Activity:
- Place of visit:
- No of Participating Students:
After approval by the IQAC The HoD will withdrawal the allocated amount.
Post Extension Activity the concerned teacher will submit a documentary summary report (within three weeks) to IQAC, which will also be posted on the department website. All the hard copy shall be preserved by the Hod for future use. Scanned copies of all supporting pictures and documents will also be uploaded in the departmental google drive.
** N.B: In special cases (as and when required) the Principal may allow any other faculty member of the department, other than HoD, to withdraw the allocated amount. Although the tentative amount for contingency fund is Rs 8,000/-, by special discretion the Principal may allow additional fund for any particular department in context of academic activities.
B. Department Level Excursion/Field Work/Industrial Visit/Project Work
Each department of Malda College is permissible to withdraw the allocated amount of Rs 5,000/- (Rs 3000/- for staffs and Rs 2000/- for students) for excursion/fieldwork/industrial visit/project work in one financial year. This is applicable only for that department which is bound to carry out such activity as a part of academic curricula/program offered by the affiliated University.
Only the concerned HoD will withdraw the respective amounts in form of advance payment toward the department. The HoD will submit the utilization statement in detail, along with supporting documents, bills and vouchers, to the Accounts Section of the College within the last week of February by latest.
Per group of 20 students one teacher and one non-teaching staff are allowed to be accompanied. If the number of students is more than 20, another teaching staff will accompany the team. In that case additional fund allocation is subject to the prior approval from the Principal’s desk.
To withdraw this allocated amount the concerned teacher has to take prior approval from the IQAC with the submission of the following information. Once it will be approved by IQAC, the concerned department can withdraw the said amount with the permission from the Principal of the college.
- Number of Teachers Accompanying:
- Number of Students:
- Place of visit: with justification for its choice.
After the field visit is over the following documents will be preserved and a digitised copy will be shared with the IQAC.
- 1) All the concerned notice issued by the Department / College.
- 2) List of participants with phone number and email id.
- 3) Guardians consent (if applicable)
- 4) All the field report prepared by the student will be preserved by the department in original (if possible) else the reports will be scanned ( in the central library ) and preserved in the departments google drive.
C. Department Level Laboratory Development and Maintenance Fund
Only the laboratory based departments are entitled to utilize this fund. The present existing allotment (for a single financial year i.e. From April of the current year to March of next year) for different laboratory based departments is as follows.
- Physics: 45,000/-
- Zoology: 50,000/-
- Math: 25000/-
- Geography: 30,000/-
Although this allotment is fixed tentatively, the concerned department may be allocated more amount as and when required by the implementation of new curricula/for the up-gradation of the laboratory framework required to introduce new sets of experiments/increased expenditure of instruments, accessories and chemicals. However, in each case, the department has to furnish the necessary budgetary justification to demand for this additional allocation.
In case of ordering chemicals, instruments, glasswares the concerned subject teacher/HoD will place the order through official requisition format duly approved by the Principal of the college on prior basis. In each case, the concerned subject teacher/HoD will submit the utilization statement in detail, along with supporting documents, bills and vouchers, to the Accounts Section of the College within the last week of February by latest.
D. Department Level Fund for Conducting Seminar and Workshop
For conducting seminar/workshop each department of Malda College is allowed to withdraw the allocated amount of Rs 10,000/- maximum for a single financial year i.e. From April of the current year to March of next Calendar year.
To conduct such an event the department will call a meeting to take a resolution.
All other procedure and action shall be guided by the “Seminar Policy” of the college.
E. Department Level Fund for Library Books Purchase
The departments (through HoD or any other faculty member of the department in special cases) will submit the requirement of books as demanded by the students to the librarian through official requisition format made for library. In consultation with Library Committee members the Library will recommend for purchasing those titles. Final financial approval will be given by the Principal of the College which will ensure the purchase order for those recommended list of titles.
Internal Quality Assurance Cell (IQAC)
- “Indian Journal of Multy Disciplinary Academic Research” (ISSN 2347-9884) published by Research and Consultancy Cell, Malda College, Malda
- ‘Exploring History’ (ISSN2230-8490) published by PG Department of History
- “Malda College Patrika” by the Students’ Union
- Three Boys' Hostels (100 capacity)
- One Girls' Hostel (100 Capacity)
- Durga Kinkar Sadan (1050 seats)
- Sanaullah Mancha (300 seats, Airconditioned)